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Covering Email and Attached CV Guidelines
 
 
     
  The following is a guideline on how to submit your application by email when responding to an advert.  
     
  95% of all applications are rejected because of poor covering emails. This is your introduction to your potential employer and reflects your level of professionalism and drive. Companies will not employ people who are unable to communicate properly as this impacts negatively on them when dealing with clients and suppliers. It is also vitally important that the applicant be able to read a brief properly i.e.. if a one page CV is requested and you submit a two page CV your application will automatically be rejected.  
     
  SUBJECT LINE  
  Do not change the subject line of the reply email as this is used as a reference for tracking applications.  
     
  COVERING EMAIL  
  Do not attach your covering letter. Companies receive many applications and if you have attached a covering letter it means the attachment has to be opened in order to read your application.  
 
  • Your covering email reflects your level of professionalism and your attitude.
  • Never allow anyone to submit an application on your behalf.
  • Never send a blank email;
  • Always address your email formally; do not use the words Hi or Good Morning and use the person's name given - do not include their surname in the greeting; failing which - To whom it may concern (Do not use this if the persons name is specified)
  • Make reference to the position you are applying for;
  • Do not enquire after a persons health; make comment about the weather; talk about the bad economy or any personal  reference such as recently divorced, a sickly child or the fact you are bored with your current job;
  • Give a brief motivation for wanting the position. Do not rehash your CV rather use specific words as used in the advert - i.e. if the brief is for a young energetic person say that you are a young energetic person; if there are specific requirements such as an Interior Design Diploma or AutoCAD say that you have these.
  • Give your availability. If the position clearly states Position available immediately do not apply if you still have to work a notice period.
  • Always do a spell check and if possible get a friend or colleague to read your letter before sending.
  • Never send a generic covering email;
  • Make reference to your attached CV - Please see my attached CV.
  • Invite a response i.e. Looking forward to your favourable consideration or hearing from you.
  • Sign your email correctly: Your full name; Your contact number; Your address (You do not have to give your full address but indicate where you are based) and your email address (if your email is forwarded to another department it is very difficult to see your email address)
 
  CURRICULUM VITAE  
  Companies are aware that many CV's are prepared by professional people on behalf of the applicant - that is why your covering email written by yourself is the most important part of your application. When submitting your CV keep the following points in mind:  
 
  • Try to keep your CV to two pages - Page 1 Your personal particulars and qualification and Page 2 Your employment history and contactable references;
  • It is a good idea to always include a portrait in the CV;
  • Do not attach a portfolio unless specifically asked for;
  • Never submit certificates;
  • Name your CV appropriately i.e.. CV-JasonBrown-2012;
  • If possible send it in a PDF format.
 
  Was the above helpful? Any comments or feedback would be welcome!  
     
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Webpage Updated Friday 31 August 2012